2021 Mazda Cx-5: Trip Mileage & Information
The best evidence to support the use of a vehicle is an accurate logbook of business travel maintained for the entire year, showing for each business trip, the destination, the reason for the trip and the distance covered.
You can deduct motor vehicle expenses only when they are reasonable and you have receipts to support them. To get the full benefit of your claim for each vehicle, keep a record of the total kilometres you drive and the kilometres you drive to earn business income.
For each business trip, keep a log listing the following:
- date
- destination
- purpose
- number of kilometres you drive
Record the odometer reading of each vehicle at the start and end of the fiscal period.
If you change motor vehicles during the fiscal period, record the dates of the changes and the odometer reading when you buy, sell, or trade the vehicle.
Simplified logbook
You can choose to maintain a full logbook for one complete year to establish a base year's business use of a vehicle.
After one complete year of keeping a logbook to establish the base year, you can use a three-month sample logbook to foresee business use for the entire year, as long as the usage is within the same range (within 10%) of the results of the base year. Businesses will have to show that the use of the vehicle in the base year remains representative of its normal use.
The business use of the vehicle in the following year will be calculated by multiplying the business use as determined in the base year by the ratio of the sample period and base year period. The formula for this calculation is as follows:
(Sample year period % ÷ Base year period %) × Base year annual % = Calculated annual business use
Where the calculated annual business use in a later year goes up or down by more than 10%, the base year is not an appropriate indicator of annual usage in that later year. In this case, the sample period logbook would only be reliable for the three-month period it had been maintained. For the remainder of the year, the business use of the vehicle would need to be determined based on an actual record of travel or alternative records, as discussed above. In these circumstances, the taxpayer should consider establishing a new base year by maintaining a logbook for a new 12-month period...." (Motor vehicle records - Canada.ca)
When do I need a truck log book or what size truck needs a log book? Apart from some specific exemptions, commercial vehicle drivers must abide by HOS rules. Canadian federal legislation states that a commercial vehicle is a bus that can seat more than 10 people (including the commercial driver), or a truck, tractor, trailer or a combination of these that weighs over 4,500 kg, that is operated by a motor carrier, and propelled by something other than muscular....HOS records can be kept on paper or electronically. Most commercial motor vehicles will soon be required to have an electronic truck log book installed to record drivers’ RODS. Vehicles carrying property and passengers traveling across provinces are included in this rule. Some drivers are exempt from to the use of an electronic logbook, and so paper logs may be used to record their HOS, including:
- Short-haul exception. Applies to drivers operating within a 160 km radius from their home terminal.
- Rented vehicles. Drivers of vehicles under a rental agreement not longer than 30 days.
- Special permits and statutory exemptions. Drivers of a commercial vehicle under a permit issued under the HOS regulations or an exemption issued under the Motor Vehicle Transport Act.
- Manufacturing date. Vehicles assembled before the year 2000.
In case of an electronic logbook malfunction, affected drivers must inform their motor carrier and keep their RODS on paper until the device is repaired or replaced. This must happen within the next 14 days or until the driver finishes the current trip and returns to the home terminal.... " (Canadian Truck Log Book Requirements and Compliance | HOS247)
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